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Consent for Sunbeam Alpine Owners Club Ltd.

GDPR - General Data Protection Regulation

From the 25th May 2018 EU Data Protection Law changed, companies will need explicit consent to store and use your personal data. For Sunbeam Alpine Owners Club Ltd (SAOC) to comply, we need your consent on joining or renewing your subscription.

Want more information on GDPR? You can visit the official GDPR website here: https://ico.org.uk/

This page sets out how the SAOC uses and protects any information that you give the SAOC, it also lets you know what happens to any personal data that you give to us, or any that we may collect from or about you. It applies to all products and services, and instances where we collect your personal data.

This privacy notice applies to personal information processed by the SAOC.

We may change this privacy notice from time to time by updating this page in order to reflect changes in the law and/or our privacy practices. We encourage you to check this privacy notice for changes whenever you visit our website.

2. What kinds of personal information about you do we process?

Personal information that we process in connection with SAOC products and services, if relevant, includes:

Full Name and Address

Contact information including email address

Demographic information such as postcode

Vehicle details

Other information relevant to member surveys and events

3. What is the source of your personal information?

We collect personal information from the following sources:

Directly from you, when you apply for any of the following:

SAOC Membership/Renewal

SAOC Events

SAOC Regalia Orders
SAOC Alpine Register

All of the above information is collected via various methods including our website over the telephone or via the post.

4. What do we use your personal data for?

We only use your personal data, including any of the personal data listed in section 2 above, in support of the SAOC 'objects' set out in Section 3 of our Articles of Association. for the following purposes:

SAOC Membership subscription

Distribution of SAOC's magazine and other printed matter

Updating your SAOC Membership records

To comply with legal and regulatory obligations, requirements and guidance

Fraud Investigation in respect of car identity

5. What are the grounds for our processing of your personal information?

Where it is needed, to provide you with products or services in support of the 'Objects' set out in Section 3 of the SAOC 'Articles of Association'.

6. When do we share your personal information with other organisations?

Unless permitted to do so we will not share your data with Third Parties, however in the event of us doing so for a permitted purpose we will ensure all due diligence is undertaken to protect your data. We will not sell your data to Third Parties.

7. How and when can you withdraw your consent?

Where we're relying upon your consent to process personal data, you can withdraw this at any time by contacting us using the details below.

8. Is your personal information transferred outside the UK?

We're based in the UK, and your data is not transferred to anywhere outside of the UK.

9. What should you do if your personal information changes?

You should advise us so that we can update our records using the details in the 'Contact Us’ section of our website. We'll then update your records.

10. Do you have to provide your personal information to us?

We're unable to provide you with our products or services if you do not provide certain information to us. In cases where providing some personal information is optional, we'll make this clear.

11. For how long is your personal information retained by us?

Unless we explain otherwise to you, we'll hold your personal information based on the following criteria:

For as long as we have reasonable business needs, such as managing your membership with you and managing our operations, and then for a period of 6 years from the end of your membership inline with our accounting practices.

12. What are your rights under data protection laws?

Here is a list of the rights that all individuals have under data protection laws. They don't apply in all circumstances. If you wish to use any of them, we'll explain at that time if they are engaged or not. The right of data portability is only relevant from May 25th 2018.

The right to be informed about the processing of your personal information

The right to have your personal information corrected if it is inaccurate and to have incomplete personal information completed

The right to object to processing of your personal information

The right to restrict processing of your personal information

The right to have your personal information erased (the "right to be forgotten")

The right to request access to your personal information.

You have the right to complain to the Information Commissioner's Office which enforces data protection laws: https://ico.org.uk/. You can contact us using the details below.

13. Your right to object

You have the right to object to certain purposes for processing, in particular to data processed for direct marketing purposes and to data processed for certain reasons based on our legitimate interests. You can contact us by going to the ‘Contact Us’ section of our website to exercise these rights.

14. What are your marketing preferences and what do they mean?

We may use your home address, phone numbers and email address to contact you according to your marketing preferences.

You can stop our marketing at any time by contacting us using the details below or by following the instructions in the communication.

If you have any questions about GDPR and this privacy notice, or if you wish to exercise your rights, you can contact us by going to the ‘Contact Us’ section of our website. Alternatively, you can contact the Membership Secretary or write to The Secretary, Sunbeam Alpine Owners Club, C/o Rootes Heritage,Unit 15 Apollo Office Park, Ironstone Lane, Wroxton, Banbury, Oxfordshire, OX15 6AY